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Use cases
Activity leader Reader: Wedding planner
Before the rice is thrown, a word on the microphone stops Karim, an autistic and hypersensitive wedding witness, from fleeing the party mid sensory overload

Before the rice is thrown, a word on the microphone stops Karim, an autistic and hypersensitive wedding witness, from fleeing the party mid sensory overload

A card slipped into the wedding planner's binder, and she knows to announce the rice throwing on the microphone and warn Karim ten minutes before the dance floor opens, rather than letting him discover the surprise mid sensory overload.

This case involves a 29 year old wedding witness, autistic and hypersensitive to sound and changing lights, in a context where the planner only meets the guests once, on the day itself.

The moment as it happened

3.30pm, Saturday, a wine estate in the Gers, under a white marquee. Karim helps carry the last chairs while the sound engineer tests the system for the speeches. He's already wearing his earplugs and stays back, near the entrance, away from the speakers.

Camille, the wedding planner, has only known Karim since that morning. She's about to invite him into the guard of honour for the rice throwing and the photographer's smoke effects, until a bridesmaid hands her the running order binder, with a card slipped inside: warn ten minutes before any surprise effect, announce it on the microphone rather than improvising it.

Camille adjusts her script: "in two minutes we're throwing rice, keep your glasses on if you need to". Karim exhales, ready this time, and joins the guard of honour without earplugs for the length of the photo. No one in the group noticed that a single word on the microphone had just prevented a hasty exit.

  1. You write it
  2. The QR is in place
  3. The reader scans
  4. Understood, without explaining again

Where to place the QR code for this case

Karim only meets the planner once, often the day before or the morning of the wedding, so the information needs to arrive before the first surprise effect rather than during the reception drinks.

  • Card slipped into the running order binder given by the couple to the wedding planner beforehand, on the first page read before the morning briefing.
  • Discreet badge pinned under the jacket lapel, invisible to other guests but accessible to whoever needs to look out for him.
  • Link sent by text to the planner a week ahead, so she can plan the timing of effects (smoke, fireworks, sound) with full knowledge.
  • Ruled out: label on the ceremony suit (rented, no alterations possible) and a sign on the top table, which would expose the information to all the guests.

The rule of thumb: the wedding planner needs to know before triggering the day's first surprise effect, not after seeing Karim rush out of the room.

Ready to use text templates

The following sentences are a starting point for explaining to a wedding planner how to address Karim during the day. They can be copied straight onto the card or rephrased in her own words, depending on the planned running order.

For the "About me" section

"My name is Karim, I'm 29. I'm autistic and hypersensitive to loud sounds and changing lights. I understand very well what's happening, as long as I'm warned before a surprise sound or light effect."

For the "How to help" section

"You can: announce an upcoming effect on the microphone or in person (loud music, smoke, fireworks) a few minutes ahead, let me keep my earplugs in for as long as I want, and show me a discreet way out if I need one."

For the "What to avoid" section

"To avoid: triggering a surprise effect without warning, insisting that I dance or take my earplugs out, and commenting on my need to step away in front of the other guests."

Conditions involved in this case

This case involves autism combined with pronounced sensory hypersensitivity to sound and light. The linked page details this and the support that helps a planner encountering the situation on the day itself.

Sensory hypersensitivity What goes unnoticed by most people can overwhelm someone who is hypersensitive: the rising hubbub, the light that stings, the smell of the room. At some point, View the profile Autism / Autism spectrum Autism is often summed up by what it prevents. Here, we start from the opposite: understanding how the person works almost always makes it possible to remove wh View the profile

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And where does myHandiQR fit in all this?

Prepare your profile for this situation, without having to explain it again every school year.

You write down the essentials once. The grading teacher, the AESH (a teaching assistant for students with disabilities, in France), the substitute scan and understand. You stop repeating yourself.

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